Unit 5 Digital Presentation/Class 9 IT 402 / Domestic Data Entry Operator

 

Information Technology (402)

Class-IX

Unit 5 Digital Presentation

 

Q1.)              A. Multiple Choice Questions

 1. Which of the following option is not available on Presentation Wizard?

(a) Empty presentation                           (b) Form template

(c) Open new presentation                    (d) Open existing presentation

Ans: (a) Empty presentation  

2. Which of the following is not a part of main Impress window?

 (a) Slides pane                                         (b) Workspace    

(c) Work pane                                           (d) Task pane

Ans: (b) Workspace                               

3. Which of the following is not a section of tasks pane?

 (a) Master pages                                     (b) Layouts

(c) Custom View                                       (d) Custom animation

Ans: (b) Layouts

4. Which view button listed below is not one of those available in the workspace?

(a) Normal view                                        (b) Outline view

 (c) Thumbnail view                                 (d) Notes

Ans: (a) Normal view

5. Which view is generally used for creating, formatting and designing slides?

(a) Normal view                                        (b) Outline view

(c) Notes                                                     (d) Slide Sorter view

Ans: (d) Slide Sorter view

 6. The slide show can be exited at any time during the show by pressing which of the following keys?

 (a) Space bar                                            (b) End key

 (c) Break key                                            (d) Esc key

Ans: (d) Esc key

 

7. Which of the following features is used to create a new slide show with the current slides but presented in a different order?

(a) Rehearsal                                             (b) Custom Slide show

 (c) Slide Show Setup                             (d) Slide Show View

Ans: (c) Slide Show Setup

8. Which of the following feature is used to progress the slide show automatically while speaking on the topic?

 (a) Custom Animation                            (b) Rehearse Timing

 (c) Slide Transition                                 (d) Either (a) or (b)

Ans: (a) Custom Animation

B. Fill in the blanks

1. Master Slide  is used to maintain consistency in design and colour in the presentation.

2. Slide Sorter  view is used to view all the slides simultaneously.

 3. File Menu is used to perform basic operations on the presentation

4. Master Page is used to modify the Base Architecture of the slide.

5. To create a new blank presentation, use the key combination Ctrl + N .

6. In every presentation, first slide should be Title Slide .

7. To save a presentation, we can use key combination Ctrl + S  .

8. In LibreOffice Impress, by default the presentation is saved with .odp  extension.

9. The keyboard shortcut key for slide show is F5 .

10. The short cut key to close the LibreOffice impress is Ctrl + W .

 11. The short cut key to insert a new slide is  Ctrl +M  .

12. The  Normal View  is used to apply animation on the content of slide

13. A paper copy of presentation given to the audience is known as Handsouts .

 14. To play a sound during transitions, select a sound from the Sound   list.

15. To play the sound repeatedly, the loop until next sound is used.

C. State whether the following statements are True or False

1. The order of the slides cannot be changed in slides pane TRUE

 2. Slide design or layout can be changed for multiple slides simultaneously. TRUE

 3. Every slide in a presentation has exactly one slide master. TRUE

4. Animations once applied can be changed but cannot be removed.  FALSE

5. Slide names are included in outline view. TRUE

6. The notes added to slides can be seen during the presentation. TRUE

7. A presentation can have multiple slide masters. FALSE

8. A user can create his/her own slide master. TRUE

9. Once a pre-defined slide master is selected, the background of slide cannot be changed. FALSE

10. The text added to the header is displayed on the first slide only. FALSE

11. The text added to the footer is displayed on the last slide only. TRUE

12. User can create his/her own template and use it in the Presentation Wizard. TRUE

13. The Notes View is used for the audience. FALSE

14. It is not possible to insert audio or video clips in the presentation. FALSE

 15. Header and footer can be inserted in the presentation. TRUE

D. Short answer questions (50 words)

1. List the possible multimedia contents that are included while creating a presentation.

Ans: Multimedia Content to create Presentation:

The possible multimedia content those are included while creating a presentation is as follows:

·         Slides

·         Lists items

·         Table

·          Graphics elements

·         Animation

·         Videos

·         Audios

·         Digital representations

A multimedia presentation is a standalone presentation that includes information presented with slides, video, or digital representations and includes sound which might be a narrative, music or sound effects.

Such effects are used to present content because it makes the content interesting as well as entertaining.  

 

 

2. List the important points to be considered while making an effective presentation.

Ans: The following points or guidelines have to be taken care of while preparing a good quality presentation.

 (a) Number of lines: On one page or slide try to include 5 to 8 lines. Adding more number of lines or a paragraph may take more time to read as the font size may become too small.

(b) Font-size: While preparing the presentation, you need to take care of the room size, distance between the screen and the audience. Accordingly the font size of the texts in the presentation may be decided. It will be appropriate to keep the font size at 32 points or more, so that the audience can easily read the contents.

 (c) Correct use of grammar and language: The grammar and language should be correct in your presentation, because if you make a mistake that will replicate to the number of persons in the audience. So you must present the contents error free in terms of grammar, spellings of language by reading the slides carefully.

(d) Inserting images, drawings, tables or graphs: Try to avoid inserting more than two graphics (images, drawings, tables or charts) in any slide. Inserting too many graphics becomes confusing for the audience.

(e) Use of colours: Try to use dark colours, bold letters with different fonts to highlight certain points. Use fair or silent background colours and dark colours for fonts. Give attention to the contrast of background and foreground colours. Bring the variation in colours of the fonts as per the readability. Use of dark-coloured fonts over a dark background, or taking only one colour red throughout the whole presentation is not a good practice. Consider the factor that which colour will be more comfortable for the human eyes to see. Use different colours somewhere in between the presentation to show the importance of words.

(f) Animation and videos: Do not include more than one animation or video in one slide. Including more than one, will overlap the sounds and may cause confusion to the audience.

g) Pay attention to target group: While creating the presentation, give attention to meet the requirements of the target audience. Focus on the contents, sequence of the topics in such a way that it makes a flow to attract the attention of the audience from the objectives. Otherwise the audience might be lost. For example, if you include a video or animation of 5 minutes, it will divert the attention of the audience and the whole objective of the presentation may be lost.

 

 3. What are the advantages of using a presentation?

·         Ans: Quick and easy: the basic features are easy to master and can make you appear to be organized, even if you are not.

·         Simple bullet points: it can reduce complicated messages to simple bullet points. Bullet points are a good basis for a presentation and remind the speaker of main points and the organization of the message.

·         Easy to create a colorful, attractive design: using the standard templates and themes, you can create something visually appealing,even if you do not have much knowledge of basic graphic design principles.

·         Easy to modify: when compared to other visual aids such as charts, posters, or objects, it is easy to modify.

·         Easily re-order presentation: with a simple drag and drop or using key strokes, you can move slides to re-order the presentation.

• Audience Size: PowerPoint slides are generally easier to see by a large audience when projected than other visual aids.
• Easy to present: you can easily advance the slides in the presentation one after another with a simple key stroke while still maintaining eye contact with the audience.
• No need for Handouts: they look good visually and can be easily read if you have a projector and screen that is large enough for the entire room.

 

 4. What objects can be inserted to slides in Impress?

Ans: Impress offers the capability of inserting in a slide various types of objects such as

·        Music or video clips

·        Pictures or clipart

·        Table

·        Shapes

·        Smart art

·        charts

·         Writer documents,

·        Math formulas

·        generic OLE objects and so on.

 5. What are the steps to add picture or object to the slide?

Ans: Inserting an image from a file

 (i) To insert an image into presentation, select Insert → Image on the menu bar or, click on the Insert Image icon located on the standard toolbar. The Insert Image dialog opens.

(ii) Select the image

Inserting an image from the gallery

The Gallery contains the images that can be used in a presentation. To insert an image from the gallery:

(i) Select Insert → Media → Gallery from the menu. The Gallery displays the available themes with images

 (ii) Select a theme and scroll to find a suitable image.

(iii) Click on the image and drag it onto the workspace.

(iv) Release the mouse button and the image will be placed into your slide.

6. How can text be added to header or footer on the sliders?

Ans: In the box below Footer, type the text that you want, such as the presentation title. Check Date and time to add that to your slides. Check Slide number to add that to your slides. ... Or, if you want the footer information only on the selected slide, click Apply instead of Apply to All.

7. Describe the use of fields available in header and footer.

Ans: A cross-reference field in the header of a page picks up the first heading of that level on the page, and a field in the footer picks up the last heading of that level. To include the chapter number with the page number, position the cursor just before the Page field you inserted. Click Insert > Fields > Other

8. Write the steps to create a template.

1.    Ans: Create the template slide using Impress.

2.    When the slide is complete, from the pulldown menus, select File > Templates > Save.

3.    If you want to make your own folder for storing your personal templates (suggested), click the Organizer button.

4.    In the dialog that appears, select Commands > New.

 

 9. Write down the steps to add slide transition in your presentation.

Ans: The steps to add slide transition in the presentation is as follows:

·         Click on the "Transition" tab after selecting the slide in which you want to add the transition.

·         Now choose the transition you want to add. Some of the most commonly used transitions are Split, Fade, Push, Cut and Wipe.

·         The preview of the resulting effect of the transition will be shown on selecting each transition.

·         You can also change the direction of the effect by clicking on the Effect Options.

 

10. How will you add the slide number at the bottom of each slide?

Ans: On the Insert tab, in the Text group, click Slide Number. In the Header and Footer dialog box, click the Slide tab. Do one of the following: To number the slide that you have selected, select the Slide number check box, and then click Apply.

 

11. How will you insert a company’s logo (picture) in first slide of your presentation?

Ans: o add a company's logo in the background you can use watermark for that purpose:

1.   Open your presentation where you want to add a watermark.

2.   Go to VIEW and click Slide Master.

3.   Click to the INSERT tab and then click Shapes and then select a rectangular form.

4.   Right click on the shape and select Format Shape.

5.   On the right panel choose Picture or texture fill and browse for a picture File.

6.   Select a picture from your computer and add it on the slide.

7.   Exit out from Slide Master to the normal presentation view and the watermark will be added.

 

12. How will you add the name of the company on the top of the each slide?

Ans: To add the name of the company on top of each slide one can use Headers.

Steps to add a header in each slide:

Step 1: Click Insert -> Header & Footer.

Step 2: On the side menu choose the desired header format.

Step 3: Customize the header by typing in the company name.

Step 4: Double click anywhere in the slide.

Header will be added to each slide with the company's name.

 

 13. Write down the steps to create a table in a presentation.

1.   Ans: Create and format a table in PowerPoint what is going on

2.   Select the slide that you want to add a table to.

3.   On the Insert tab, select Table.

4.   In the Insert Table dialog box, do one of the following: Use the mouse to select the number of rows and columns that you want. ...

5.   To add text to the table cells, click a cell, and then enter your text.

 

14. Write down the steps to insert a chart in slide.

Ans: To insert a chart:

1.    Select the Insert tab.

2.    Click the Insert Chart command in the Illustrations Group. The Insert Chart dialog box will appear. ...

3.    Select a category from the left pane of the dialog box, and review the charts that appear in the center. ...

4.    Select the desired chart.

5.    Click OK.

 

15. What are the five views of presentation?

Ans: It has five tabs: Normal, Outline, Notes, Handout, and Slide Sorter. These five tabs are called View buttons. 

Slide Normal  View :- Shows one slide at a time Slide view is optimized for editing. You can edit not only the text of a slide but also any graphics, sounds, and animations that might be included on the slide. This is usually the best view when you are working with an individual slide.

Handsout View :- A handout is a special view of the presentation suitable to be printed and distributed to the audience. Each handout page contains from one to six thumbnails of the slides so that the audience can follow what is presented as well as use it as reference. A handout is a special view of the presentation suitable to be printed and distributed to the audience. Each handout page contains from one to six thumbnails of the slides so that the audience can follow what is presented as well as use it as reference.

Slide Sorter View :- Shows a thumbnail image of each slide in your presentation. This view is best when you want to rearrange the order of your slides or just want to see each slide in your presentation with the formats and colors you have chosen. In Slide Sorter View you can't edit the contents of a slide, but you can quickly switch to Slide View were you can edit the contents.

Notes Page View:- Shows one slide at a time with speaker's notes. This view is best when you are entering or reviewing the notes you made for slides.

Slide Show View:- Shows your presentation as it will look to the audience when you run it. This view displays one slide at a time in full-screen mode