Unit-1 Digital Documentation Class-10 IT(402) Book -Domestic Data Entry Operator

INFORMATION TECHNOLOGY-402

CLASS-X

 

UNIT 1:  DIGITAL DOCUMENTATION (ADVANCED) using LibreOffice

Make a list of shortcut commands

S.No.	Command	Shortcut
1	New	Ctrl + N
2	Open	Ctrl + O
3	Save	Ctrl + S
4	Save As	Ctrl + Shift + S
5	Print	Ctrl + P
6	Exit	Ctrl + Q
7	Undo	Ctrl +Z
8	Redo	Ctrl +Y
9	Cut	Ctrl + X
10	Copy	Ctrl + C
11	Paste	Ctrl + V
12	Paste Special	Ctrl + Shift + V
13	Select All	Ctrl + A
14	Find	Ctrl + F
15	Full Screen	Ctrl + Shift + J
16	Table	Ctrl + F12
17	Default Formatting	Ctrl + M
18	Style and Formatting	F11
19	Formula	F2
20	Spelling and Grammar check	F7

Book Exercise

Chapter 1.    Introduction to Styles

A. Multiple choice questions

1. Which of the following features in LibreOffice Writer is/are used to create the given document?

(a) Page borders

(b) Envelope

(c) Picture from File

(d) Indexes and Tables

Ans: (b) Envelope

2. Styles menu (from sidebar) in Writer provide options to work on

(a) Paragraph Styles

(b) Frame Styles

(c) Page Styles

(d) All of the above

Ans: (d) All of the above

3. What is style template in LibreOffice Writer?

(a) Pre-determined form and mode of document file

(b) One kind of model style

(c) One type of document

(d) Cluster of documents in Writer

Ans: (b) One kind of model style

4. Which of the following gives the status of your document like page numbers, number of pages?

(a) Status bar 

(b) Standard toolbar

(c) Formatting 

(d) Title bar

Ans: (a) Status bar 

5. Which of the following can be used to access a style menu?

(a) F11 function key 

(b) Sidebar Menu

(c) Formatting toolbar 

(d) All of these

Ans: (d) All of the above

B. Fill in the blanks

1. A style is a collection of different formats.

2. Styles are especially handy in LIbreOffice / formatting 

3. Proper use of styles improves consistency in a document.

4. The first five buttons at the top of the Styles window select the category of styles.

5. Using predefined Heading style creates Bookmark in the document.

6. On opening a new file Default Style is used for formatting the document.

7. In page layout documents, you can arrange object like text boxes and graphics.

8. Character styles are often integrated in paragraph Style.

9. Fill format allows to apply style at different places in the document.

10. Predefined Style cannot be updated by Drag and Drop method.

C. Short answer questions

1. What do you understand by styles in LibreOffice writer document?

Ans: Styles in LibreOffice Writer documents are predefined formatting templates that can be applied to text and objects to ensure consistency and efficiency in formatting.

2. Write advantages of using Style over manual formatting, for designing a document.

Ans: Advantages of using styles over manual formatting include consistency in formatting throughout the document, easier and quicker formatting updates, better document organization, and increased productivity.

3. What are the different categories of style in LibreOffice writer document?

Ans: The different categories of styles in LibreOffice Writer documents include Paragraph Styles, Character Styles, Frame Styles, Page Styles, and List Styles.

4. Write down the steps to update a style.

Ans: Steps to update a style:

• Select the text with the style you want to update.
• Make the desired changes to the formatting.
• Right-click on the style in the Styles and Formatting window.
• Choose Update Style from the context menu.

5. What do you understand by custom styles in LibreOffice writer?

Ans: Custom styles in LibreOffice Writer are user-defined styles created to meet specific formatting requirements not covered by default styles.

6. In a document Introduction paragraph is to be designed extensively by setting its font (face, size, weight, colour), space above it and giving number to heading. Given below are the steps used to do so.

(i) Select the Introduction (paragraph)

(ii) Open Font list from Toolbar

(iii) Select the font

(iv) Open Font size from Toolbar

(v) Select the desired font size

(vi) Select Font weight (Bold) from the toolbar

(vii) Open Font color from Toolbar

(viii) Select desired color

(ix) Using Format menu option, select Spacing > Paragraph > Indent and Spacing

(x) Edit space above paragraph

(xi) Add number by Selecting Numbered list from Toolbar.

Ans: Do it in Practical

7. Give two examples, where instead of Style, using manual formatting will be beneficial.

Ans: Examples where manual formatting may be beneficial instead of using styles include creating one-off, unique formatting for specific elements or when experimenting with design variations.

8. Give one situation, in which you will prefer to use Fill Format for styling your document.

Ans: One situation where you might prefer to use Fill Format for styling your document is when you have consistent formatting throughout the document that you want to quickly apply to other parts without creating or modifying styles.

9. Write steps to load style(s) from a template.

Ans:Steps to load style(s) from a template:

• Open the document/template containing the styles you want to load.
• Go to the Styles and Formatting window.
• Right-click on the style you want to load.
• Select Load Style.
• Choose the document/template containing the style you want to load.
• Click OK

Chapter 2.    Working with Image

A. Multiple choice questions

1. The text or image which appears faintly in the background

of a page is called _________________.

(a) Water mark (b) Trade mark

(c) Copyright (d) Embossing

2. JPG or JPEG in image format stands for _________________.

(a) Joint Photographic Experts Group

(b) Joint Picture Experts Group

(c) Joint Photographic Experts Graph

(d) Joint Photographic Experts General

3. In Drawing Object Properties toolbar, Grouping options

provided are _________________.

(a) Exit Group (b) Ungroup

(c) Enter Group (d) All of these

4. Which of the following is not the correct file extension for

an image file?

(a) GIF (b) JPEG

(c) Odt (d) PNG

5. Image toolbar does not provide a tool for _________________.

(a) filtering (b) cropping

(c) copying (d) flipping

B. Fill in the blanks

1. _________ tool cuts off non-desirable part of the image.

2. To change both brightness and contrast of the image

________________ tool can be used.

3. To simulate the effect of time on picture _____________

tool is used.

4. _________ place image at the bottom of all objects.

5. An image can be deleted by ____________ it and pressing

DELETE key.

6. In drawing tools, basic shapes list provide ____________

shapes.

7. Anchor act as _____________ point for a drawing.

8. There are ________________ options for aligning an image

horizontally.

9. The ___________ handles of image are used for rotating it.

10. Changing properties of an object _____________ creation,

retain them throughout the session.

C. Short answer type questions

1. What is a digital image? How can you create one?

2. Write steps to insert an image from the gallery using

Drag and Drop method.

3. How is resizing of image different from cropping it?

4. What are the tools available in drawing toolbar? Describe

any five tools.

5. How is linking of an image different from embedding?

Give a situation in which you would prefer to link

an image.

6. Write steps to change properties for drawing objects.

7. What are the benefits and drawbacks of grouping drawing

objects?

8. Describe any two tools from Drawing Object Properties

toolbar.

9. Write steps to insert an image in a basic drawing shape.

10. Write factors controlling positioning of an image in

a document.

Chapter 3.    Advanced Features of Writer

A. Multiple choice questions

1. Which of the following is NOT true about Table of Contents,

Index or Bibliography dialog box?

(a) It has four tabs

(b) On the Type tab, by default, the checkbox for Protected

against Manual Changes option will be selected.

(c) The Styles tab contains options to change the

background colour.

(d) None of the above

2. Which of the following tabs is by default active when the

Table of Contents, Entries or Bibliography dialog box is

opened?

(a) Entries (b) Background

(c) Styles (d) Type

3. Which of the following tabs contains options to set styles

for various entries in the ToC?

(a) Entries (b) Background

(c) Styles (d) Type

4. Which of the following can be added in the background of

Table of Contents in LibreOffice Writer?

(a) Color (b) Graphic

(c) Both a and b (d) Neither a nor b

5. Which of the following is NOT true about templates?

(a) The styles and formatting features can be reused.

(b) LibreOffice provides online templates

(c) We cannot create our own templates.

(d) None of the above.

6. Which of the following is the shortcut key to open the

Templates dialog box?

(a) Ctrl+Alt+N (b) Shift+Ctrl+N

(c) Ctrl+Alt+T (d) Shift+Alt+T

7. Which of the following buttons, in the Templates dialog

box, will be clicked to save a template displayed in the list

of templates?

(a) Export (b) Import

(c) Move (d) None of the above

8. Which of the following is the shortcut key to select he

entire document?

(a) Ctrl+S (b) Ctrl+A

(c) Ctrl+D (d) Ctrl+B

9. Which of the following is the correct sequence of options to

open the Templates dialog box?

(a) File > Manage Templates > Templates

(b) File > Templates > Manage Templates

(c) Insert > Templates >Manage Templates

(d) Insert > Manage Templates > Templates

10. Which of the following is true about Track Changes feature

of Writer?

(a) You cannot record a change made in the document.

(b) A comment of a particular author only can be deleted

(c) Any change made to the document is permanent.

(d) None of the above

11. Which of the following menus contains the Track Changes

option?

(a) File (b) Edit

(c) View (d) Insert

12. Which of the following is the shortcut key to start recording

the changes being made in the document?

(a) Ctrl+Shift+C. (b) Alt+Shift+C

(c) Ctrl+Alt+C (d) Shift+C+F2

B. Fill in the blanks

1. To navigate to the topic from the ToC, press ___________

key while clicking the mouse button on that topic.

2. To remove the applied paragraph styling in the ToC, select

the outline level in the Levels list box, and then click the

_______ button.

3. If the checkbox for___________________ option is selected,

the ToC is protected from any accidental change.

4. To update the ToC manually, right click and select

___________ option from the pop up menu.

5. The ___________ tab contains options to set the number of

columns that we want to have in our ToC.

6. A ________________________ is a preset layout that helps us

to create professional and formal documents easily.

7. The default template in Writer is ____________________.

8. To find the template that is being used in the current

document, select ___________ option from the File menu.

9. The ____________________ button is clicked in Templates

dialog box to view online templates.

10. The __________________ feature of Writer offers us an

alternative method to keep a record of all the changes

made in the original document.

11. The shortcut key to start recording the changes is

_________.

12. After the Track Changes feature is ON, the added

characters are shown as ____________ text.

C. State whether the given statements are True or False

1. The topics in Table of Contents are hyperlinked.

2. The Table of Contents in LibreOffice Writer can be updated

automatically.

3. TABLE of Contents can be inserted even if the section

headings are not styled.

4. Once a ToC is created, it cannot be edited.

5. We cannot add a graphic as a background of ToC.

6. A single template can be used for multiple documents.

7. A template cannot contain graphics.

8. All documents in Writer are based upon templates.

9. The online templates cannot be added to the list of

templates in the templates dialog box.

10. A template once created can be edited again and again.

11. The changes recorded have to be accepted by the original

author.

12. We can delete the comments added in a document by the

user.

D. Answer the following questions

1. What is the need of table of contents?

2. What will happen if the ‘Protected Against Manual

Changes’ option is not selected in the Type tab of Table of

Contents, Index or Bibliography dialog box?

3. Name the five tabs present in the Table of Contents, Index

or Bibliography dialog box.

4. What do you mean by customization of ToC?

5. How headings and sub-headings of a document

differentiated in ToC?

6. Define a template.

7. Give any one advantage of using a template for your

document.

8. What is the difference between importing and exporting a

template?

9. Name any two categories of templates.

10. When is exporting of templates useful? Give any one

reason.

11. What is the difference between Accept Track Change and

Accept All Tracked Changes buttons?

12. How do we prepare a document for review?

13. Identify and label the Record button, Insert Comments

button, Accept All Tracked Changes, Reject Track Change

buttons in the following figures of Track Changes toolbar

(shown in Fig 3.41).

14. Identify and label “Browse Online Templates button,

Export button, Import button” in the following Templates

dialog box.