L 6 Mail Merge in Ms Word / Class -7

 

Computer Science

Class-VII

Lesson 6 Mail Merge in Ms Word

 

A. Fill in the blanks

task Filter Create

1. Mail Merge is an important feature of MS Word which enables us to combine files.

2. There are three documents involved in Mail Merge.

3. Task  pane appears on the right side of a screen.

4. To type a new list we can click on create .

5. Filter  option is used to sort your list according to ascending and descending

order.

B. True or False.

1. Mail Merge is the useful feature of MS Power Point                                   False

2. We can start Mail Merge by choosing Mailing tab.                                        True

3. We can insert any number of fields as per our need.                                  True

4. Preview option is used to preview our recipient list.                                   True

5. We can take print out of our document using finish and merge section. True

C. Short answer

1. Name three documents involved in mail merge.

Ans: There are three documents involved in mail merge:

1. Main document

2. Data source

3. Merged document Starting of Mail Merge

 

2. In which tab mail merge option is available.

Ans: In mailing tab mail merge option is available .

 

3. Name the types of document we are working in mail merge.(e.g. Letters)

Ans: 1) Letter

2) E-mail message

 3) Envelope

4) Label

5) Directory

 

D. Long answers

1. What is the use of Mail Merge?

Ans: Mail merge is an important feature of MS Word which enables you to combine a document with a data file. By using mail merge feature you can send the same letter to a number of persons without retyping the matter of letter again and again.

 

2. Write the steps to open mail merge.(step - 3)

Ans: Choose Mailing Tab click start Mail Merge and click Step by Step Mail

Merge wizard.

 

3. Write the steps to print your mail merge document.

Ans: Print a Merged Document

Steps to print a merged document

Step1. Choose Mailing tab and Click on Finish and Merge button. Drop down box

will appear.

Step2. Choose Print documents. A box will appear.

Step 3. Select the desired option. Click ok button and get the hard copy of your

document.

 

4. Write the steps to preview your document.(step-11)

Ans: Now click on Preview Result on Mailing Tab to preview your recipient list. To

see more recipients click on GO TO Record Navigation Bar as shown in

figure.