CBSE IT(402) : IT(402) class-9/ U3 Digital Documentation / Book : Domestic Data Entry Operator

Information Technology (402)

Book : Domestic Data Entry Operator-1

Class-IX

Unit 3 Digital Documentation

Shortcut Command

S.No.	Command	Shortcut
1	New	Ctrl + N
2	Open	Ctrl + O
3	Save	Ctrl + S
4	Save As	Ctrl + Shift + S
5	Print	Ctrl + P
6	Print preview	Ctrl + Shift + O
7	Templates	Ctrl + Shift + N
8	Exit LibreOffice	Ctrl + Q
9	To jump to the beginning of a document	Ctrl+ Home
10	To jump to the end of a document	Ctrl+ End
11	Undo	Ctrl + Z
12	Copy	Ctrl + C
13	Cut	Ctrl + X
14	Paste	Ctrl + V
15	Select one word	Double click mouse
16	Select a sentence	Triple click mouse
17	Select a paragraph	Quadruple click (4 time left click) mouse
18	Select All	Ctrl + A
19	select the non-consecutive text	Ctrl + select text use Click with mouse
20	To select the vertical block of text select from menu	Ctrl+F8
21	Find	Ctrl + F
22	Go To	Ctrl + G
23	To display the non-printing character, press the toggle formatting mark (¶)	Ctrl + F10.
24	Spelling and Grammar	F7
25	Bold	Ctrl + B
26	Italic	Ctrl + I
27	Underline	Ctrl + U
28	Align Left	Ctrl + L
29	Center Horizontally Align	Ctrl + E
30	Right Align	Ctrl + R
31	Justified	Ctrl + J
32	Page Break	Ctrl + Return
33	Insert Table	Ctrl + F12

A. Multiple Choice Questions

1. Which of following is not a component of the Office Suite?

(a) Writer (b) Impress

Ans: (c) Internet Explorer

2. The most widely used word processing software in late 1970s as_____________________.

(a) Word Perfect (b) Word

Ans: (c) Word Star

3. We can change the mistakes noticed in which of the following?

(a) Electronic typewriter (b) Word processor software

Ans: (b) Word processor software

4. Header and Footer is available in which of the following menus?

(a) File Menu (b) Insert Menu

Ans: (b) Insert Menu

5. To hide or view ruler we should go to which of the following menus?

(a) Tools Menu (b) Insert Menu

Ans: (c) View Menu

6. To check the grammar we should go to which of the following menus?

(a) Tools Menu (b) Insert Menu

Ans: (a) Tools Menu

7. To replace a word Bombay with Mumbai, we should go to which of the following menus?

(a) Tools Menu (b) Edit Menu

Ans: (b) Edit Menu

8. To close an opened document, we should to go to which of the following menus?

(a) File Menu (b) Insert Menu

Ans: (a) File Menu

9. Which of the following is the default extension of the writer file?

(a) .obt (b) .doc

Ans: (c) .odt

10. Which of the following technique selects a sentence in Writer?

(a) Single click (Pressing left button of mouse)

(b) Double Click

(d) None of the above

Ans: (c) Triple Click

11. Which of the following is a shortcut key to Redo any operation?

(a) CTRL + R (b) CTRL + Y

Ans: (d) CTRL + Z

12. To find a word in a document we can use which of the following function key?

(a) F5 key (b) F8 key

Ans: (d) None of the above

13. Spellings are corrected automatically in Writer because of which of the following features?

(a) Auto Text (b) Auto Correct

Ans: (a) Auto Text

14. The default table size is________________________.

(a) 1 column, 1 row (b) 2 columns, 1 row

Ans: (a) 1 column, 1 row

15. What is the shape of the mouse pointer when drawing a table?

(a) Pencil (b) White pointing arrow

Ans: (b) White pointing arrow

16. Which shortcut key is used for automatic spell checking?

(a) SHIFT + INSERT (b) SHIFT + F7

Ans: (b) SHIFT + F7

17. Which shortcut key is used to insert table?

(a) CTRL + F12 (b) ALT + DELETE

Ans: (a) CTRL + F12

18. Which of the following is not valid type of data source in mail merge?

(a) Spreadsheet (b) Text files

Ans: (b) Text files

19. The default orientation of a page in Writer is_____________.

(a) portrait (b) landscape

Ans: (a) portrait

20. Which of the following does not come under page formatting?

(a) Setting margins (b) Find and replace

Ans: (b) Find and replace

21. Saving an existing document with some other name using the Save As option______________________.

(a) replaces the current document

(b) leaves the current document intact

(d) closes the document

Ans: (b) leaves the current document intact

22. Keyboard shortcut to italicise the selected text is

(a) Ctrl + U (b) Shift + U

Ans: (c) Ctrl + I

23. Which option should be used to type H2O, to get 2 at its proper place?

(a) Bold (b) Superscript

Ans: (d) Subscript

24. What option should be used to to change the word ‘Books’ to the word ‘Copies’ in a document?

(a) Find (b) Find and Replace

Ans: (b) Find and Replace

25. What is the option to print the document so that the height of the page is less than its width?

(a) Landscape (b) Portrait

Ans: (a) Landscape

B. Fill in the blanks

1. The submenu item with three dots ‘...’ just after the submenu name, denote that it will open the dialog box .

2. The submenu item with right hand side arrows ‘.’, means, clicking on it will open _ another submenu.

3. Formatting Tool Bar contains various options for formatting a document .

4. By pressing the Home key you jump to the . beginning of the line _ and by pressing the End key you jump to , the end of a line_.

5. After using the undo command, to go back again to the previous position the, redo option or command is used.

6. Double click is used to select the _ word.

7. Headers appear at the _ top,_ and footers appear at the _ bottom _ of every page.

8. In the _ landscape __ page orientation the height of the page is less than its width.

9. The _ print preview __ option is used to see how the document will look like when it will be printed.

10. In mail merge the file holding the mailing addresses is called as _ data source _.

C. State whether the following statements are True or False

1. To open word processor ‘Window’ menu option is selected. True

2. Current file name is shown in Status Bar. False

3. Open icon for opening a file is part of Standard Tool Bar. . False

4. Format Menu contains the options that apply to the whole document. True

5. It is possible to open a MS-Word file in Libre Office-Writer. True

6. We cannot open Libre Office-Writer file in MS-Word. True

7. Writer does not permit to copy a selected text in to another document. False

8. It is possible to copy a selected text without using Menu options and keyboard options. True

9. To open the 'Find & Replace' dialog box, we have to go to Format menu. False

10. We can find all the cities included in a document using 'Find and Replace' feature of Writer. True

11. While typing if an incorrect spelling is detected a red line is marked under it. After correcting it, the red line is converted into green line. True

12. The text written in Header and Footer is printed on each page of the document. True

13. The page number appears with gray background and is printed with background.

True

14. Writer creates a table as wide as the page area. True

15. A new column is created in table by pressing tab key. False

16. Mail merge is used to prepare multiple copies of the same document. False

17. The Form Letter contains the variable information in mail merge. True

18. The portrait and landscape orientations are set in Paper option under properties. True

19. In Print Range by default current page is selected for printing. True

20. By default the page size is A4. D. True

Short answer questions (50 words)

1. In a document all the occurrences of word “this” have to be changed to “these”. Which option is suitable for this and what is the shortcut command used for it?

Ans: Find and replace option is suitable for this. Shortcut is Find : Ctrl + F and Replace : Ctrl + H

2. Which two documents are essential for mail merge?

Ans: In mail merge two documents are created. One with the common contents is the main document or form letter and other holding the address list is called the data source.

1.main Document :The form letter contains the actual information and variable names for the data which varies in different letters.

2.Data source contains values of the corresponding variables of the main document. For example, the address of all the parents with respective time would be stored in data source.

3. Explain the concept of Word Processing.

Ans: Word processing is the use of computer software to enter, edit, format, store, retrieve and print the document. The document can be a letter, notice, report, business correspondence, etc.

4. List the various software available for word processing.

Ans: Web-based word processer

• Google Docs

• Office 365 Word

• Microsoft One Drive Word

Computer-based word processer

• Ms- Word

• WordPad

• Libre Office Writer

5. Write difference between a text editor and a word processor software. Write the name of any text editor or word processor available in market.

Ans: A text editor (like notepad) is where you simply make some quick changes to the text. you can't do much formatting with text editors, but they are great tools to write out HTML code.

A word processor (like MS Word) has a plethora of options with which you can format your text. You can insert special symbols, colors, line spacing and a whole lot of other things that you can't do with a normal text editor.

So if you want to do some quick typing and quick changes, text editors are the best. But if you want to do some detailed formatting or editing, pick a work processor.

6. List the various components of LibreOffice suite. Explain each component in one line.

Ans:

(a) Title bar: Title bar is located on the top of Writer window. It shows the title of the currently opened document. The name of the document means the file name of the document saved on the disk.

(b) Menu bar: It appears below the Title Bar. It shows the menu items File, Edit, View, Insert, Format, Tables, Tools, Window and Help.

(c) Toolbars: The tool bar appears below Menu Bar. By default, the Standard Tool Bar and Formatting Tool Bar will appear.

(d) Standard toolbar: It contains commands in the form of icons.

(e) Formatting toolbar: It contains the various options for formatting a document. A graphical representation of commands is shown in the form of icons.

(f) Status bar: This is positioned at the left bottom of the Writer window and displays the number of pages, words, the language used, zooming, etc. It is located at the bottom of the workspace.

(g) Scroll button and scroll bar: It is used to scroll the document.

(h) Zoom: It allows to change the scale of the text and pictures in the document only for view.

7. Compare the features of manual typewriter, electronic typewriter and word processing software.

Ans: In a manual typewriter, the type hammer mechanism stays still while the paper (wrapped around a rubber roller on the carriage known as the platen) gradually moves to the left.

In an electric typewriter, the paper and the carriage stay still while the golf ball or daisywheel gradually move to the right.

In word processor (like MS Word) has a plethora of options with which you can format your text. You can insert special symbols, colors, line spacing and a whole lot of other things that you can't do with a normal text editor.

8. Explain the different views to display a document.

Ans: Writer has three document views available: Print Layout, Web Layout, and Full Screen.

To change the document view, select the View menu and choose the desired view option.

Print Layout

Print Layout is the default view. You can use the zoom slider to adjust magnification and view layout icons in the status bar to change page view. You can also choose View → Zoom to adjust view and zoom options in the Zoom & View Layout dialog box.

Web Layout

In Web Layout view you can use the zoom slider but the layout icons are disabled. The Zoom & View Layout dialog box only allows zoom options.

Full Screen

In Full Screen mode the document is displayed in the selected view (Print or Web) but the document fills the entire screen. Toolbars and sidebar are not displayed.

Press Esc or the Full Screen icon to exit Full Screen mode.

9. What are the various methods for selecting the text in a document? Give the steps to select a paragraph.

Ans:

To select a letter or letters	Drag the Mouse across the letter(s)
To select a single word at a time	Position the mouse pointer anywhere on that word and double click.
To select a complete sentence at a time	Position the mouse pointer anywhere in the sentence and triple click. (Triple click means to quickly click the left mouse button three times.)
To select a complete paragraph at a time	Position the mouse pointer anywhere in the paragraph and quadruple click (Quadruple click means to quickly click the left mouse button four times.)
A document	Press Ctrl + A on the key board. Drag the mouse pointer till you see a right arrow which is white. Then click it thrice.

10. What are the special characters? How can you insert them in a document?

Ans: Special character. A special character is a character that is not an alphabetic or numeric character. Punctuation marks and other symbols are examples of special characters. Unlike alphanumeric characters, special characters may have multiple uses.

Step To insert special character :

LibreOffice uses Unicode. You enter an Unicode character using the combination crtl/shift U then the code and enter. If you are uncertain of the Unicode code you can enter a character by selecting the correct installed font and then using INSERT > SPECIAL CHARACTER.

11. How will you count the total words of a document?

Ans: Counting Words

1. Word count is shown in the status bar, and is kept up to date as you edit.

2. If you want to count only some text of your document, select the text. To display extended statistics such as character count, double click the word count in the status bar, or choose Tools - Word Count.

12. What are the various menu of Writer GUI?

Ans: The common menu in GUI are File, Edit, View, Insert. The Menus are organized in such a way that the related commands are grouped together. E.g. All the operations like file open, save, close will always be available in the file menu

13. What is the default extension assigned to the document in Writer when you save it? Write down the steps to save the document to Microsoft Word document?

Ans: ODF is the default extension assigned to the document in writer.

Steps to save document :-

1. Open a new document in word ans type the text you want to type.

2. Click 'file' present in the top left corner of the screen.

3. From the menu choose save. Or press ctrl+ s.

4. A " save " dialogue box will appear.

5. After typing the name of the document, click save.

14. What is the importance of password in the document? How will you protect the document using password in Writer?

Ans: IMPORTANCE AND PROTECTION OF PASSWORD IN DOCUMENT

The password is very important in the document for proper authorization. We can protect the document using the password by providing security to the users.

Only authorized users can open their accounts or can access their documents using the password option.

With the help of passwords we can protect our delicate documents. We can make any documents as password-protected in various technologies or editors or writers such as MS Word, Libre office, etc. The password ensures the proper security of data. We should always use strong passwords to avoid any hacking possibility.

15. What is mail merge? Write down the steps to create mailing labels to paste on wedding cards.

Ans: Mail Merge is a very important feature of word processor. It is used to create a series of same documents with multiple addresses. Mail merge is the process of merging

the main document (letter or certificates) with the mailing address of various persons. The main document is merged with the mailing address, hence the name mail merge. It is used to send invitations, letters or to print certificates for several people.

Steps to create mailing labels to paste on wedding cards

Go to the Tools menu, point to Letters and Mailings and select Mail Merge to open the Mail Merge task pane. Select Labels and click Next: Starting Document. Click Label Options to open the Label Options dialog box.

16. What are the advantages of table?

Ans: The following are the advantages of the table that are:

1.By using the table, we can easily find out the information and it is one of the efficient way for summarize the given information into the form of columns.

2. In table we can add the information in specific way rather than in paragraph. So, it makes the data more understandable and efficient.

3.Table reduce the complexity of the information or data and represent the visual information in more easy format.

CBSE IT(402)

Sunday, 21 June 2020

IT(402) class-9/ U3 Digital Documentation / Book : Domestic Data Entry Operator

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